Journey Planning Timeline for Friends and Family Traveling

The next represents the minimum amount of advance time in planning your group’s following trip. Follow this simple timeline and save yourself and your travel group some serious trip planning headaches.

3 to 6 Months Prior to Departure
Establish the leader, main trip planner (point person) for the trip
Figure out the type of trip – possible locations, themes, budget
Determine timing and duration of the trip
Find high quality travel providers who can help program but also book the trip for you
Start building a rough itinerary

~ 3 Months Prior to Departure
Submit Visa applications (if applicable)
Book take a trip protection insurance (if desired)
Protected required health documentation forms
Purchase trip (deposit or full pay out, depending on travel provider)

2 A few months Prior to Departure
Finalize the group’s itinerary and any optional actions, tours, etc . (best to not possess any major changes beyond this particular point)
Load mobile apps for your device and get familiar with them
Discuss relevant YouTube videos and Pinterest boards about the destination

1 to 2 Months Prior to Departure
Compile a list of required gear/equipment to purchase
Review complete schedule (last chance to make changes)
Determine meeting point for the start of the trip
Reserve upgrades and optional routines

2 to 4 Weeks Prior to Departure
Pay balance due to travel company
Ensure all group members are paid up too and have essential forms and documents
Provide improvements regarding destination and activities
When desired, confirm reservations directly along with appropriate vendors
Distribute emergency contact info
Provide copies of passports to travel provider and emergency connections
Put together a pack list, purchase remaining items, secure cash, etc .

Departure Day
Have fun together and experience incredible new places and things
Start dreaming, as a group, of the next trip

Sometimes groups have a tough time getting on the same page and planning a trip together that actually departs – lot’s of great ideas are actually “left on the table, ” and never completed. Remember, ideas are cheap, execution of those ideas are what’s precious.
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So , don’t give up. If you are able to take on the planning and get your favorite group to a fantastic destination where you do lots of amazing things together you may forever be the group’s hero.

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